OneSource EHS is currently seeking a Administrative/Document Control Assistant to join our team in Tyler, TX. The Administrative/Document Control Assistant will assist in maintaining documentation files consisting of technical data, engineering and supplier drawings, technical specifications and other required documentation.
Duties & Essential Job Functions:
Other Functions and Responsibilities:
- Maintain documentation files consisting of technical data, engineering and supplier drawings, technical specifications, and other required documentation.
- Maintain efficient paper and electronic filing systems and ensure quick retrieval of requested documents.
- Enter data from various sources into the data management system and ensure data integrity by verifying input.
- Create and distribute standard periodic reports to communicate follow-up requirements and to summarize reports.
- Prepare forms and transmittal's and distribute data as directed.
- Verify information as requested.
- Provide administrative assistance by copying documents, retrieving office supplies, filing, etc.
- Interface with other departments for required reproduction associated with copying and distribution requirements following proper procedures.
- Process and maintain revision history of owner, supplier, vendor, and contractor drawings, documents and data both hard copy and electronically.
- Must have good written, verbal communication, and organizational skills.
- Able to handle multiple tasks simultaneously and ensure prompt completion of tasks and assignments.
- Must be a self-starter and able to work independently. Relies on minimal instructions and pre-established guidelines and timetables to perform the functions of the job.
- Extremely proficient with Microsoft Office products, Internet, and other database programs.
- High School Diploma.
- Legal Authorization to work in the United States.
- 3+ Years Document Control experience in a chemical or refinery environment.
- Associates Degree in Business or related field.
- Prior experience using OnBase content and process management software.